Stuff Accountants Like

#24 Softcopies

Mar 2nd, 2009 by pfi

Accountants love working in Excel, and they didn’t get this way sorting a thousand rows by hand. You can thank softcopies for misplaced USB thumb drives full of sensitive information and confusing e-document retention policies.

Softcopies are the electronic source of the paper printout. Before a schedule is printed out, it typically exists in a software format. This could be .Xls, .Pdf, .Doc, etc. Accountants rely on having the softcopy (.xls) as opposed to the hardcopy (paper).

Accountants are known to spend over an hour looking for the softcopy in their e-mail inbox before requesting it again from the source.

Besides adding everything to a pending list, accountants also instinctively ask for the softcopy. This is second nature, because an accountant who has received only a hardcopy has in reality received nothing at all.

When an accountant is not able to get the softcopy version of a document, it is considered desperate times. They may resort to OCR document scanning or recreating the document in Excel manually. These alternatives do not work very well and allow accountants to go over-budget earlier than planned.

If you ever have to deal with an accountant, you can save some time by giving them softcopies of the document instead. That way, you save yourself a trip to the printer and can say you are doing your part in the company’s green initiative.

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