#20 The Pending List
Feb 20th, 2009 by pfi
Accountants live and die by the pending list. It’s the heart of their operation and acts as mission control. For an accountant, to have to worry about version control (i.e. which pending list is the most recent) is a set back that will cost at least a day to catch up.
A pending list is, as the name implies, an organized list of items that remain pending or outstanding. A typical pending list may include columns for what is outstanding, which accounting process, who is responsible, and when it was asked for.
Pending lists might as well be mythical monsters since they are associated with a number of magical properties not limited to:
- Invincibility
Pending lists do not get shorter as the filing deadline approaches. You would expect them to get shorter as work is done, not longer and nastier as is the usual case. - X-Ray Power
Tasks marked with highest urgency are the ones that everyone sees right through. Common sense dictates that an accountant has marked certain items *Important* for a good reason. Then again, if accountants had their way, every single task would be marked highest priority. - Invisibility
The list may be sent out once a day, but nobody claims they’ve seen it. It is normal, in fact it is expected, to act as if you haven’t seen the latest pending list in your inbox. It’s also common to say, “What’s still outstanding? I thought I gave you everything.” - Shape Shift
When updated by more than one person, the pending list takes on different, inaccurate versions. It’s hard to tell which version is the pending list’s true form. As different people update different Excel sheets in the same workbook, nobody has a complete picture of what is outstanding. - Night Vision
Working on the pending list past midnight, accountants develop their own night vision. The pending list is the last thing done before an accountant can go home and is sent out after midnight.
The good news for you is that an accountant’s life is simple and predictable. If an accountant has received everything on the pending list, life is good. Since this is probably not the case (even after filing), an accountant’s life is miserable as it revolves around updating and requesting things on the list.
The fun part is when you are auditing multiple entities that have multiple open items lists that multiple people are editing. It’s like trying to wrestle an octopus to keep everything organized!
Omg… i was about to suggest this!
My clients always say i could not survive without my open items lists! I would never have an audit without one! If i did the job would be a mess and the budget would be throught the roof!
ORGANIZATION IS ESSENTIAL!
[…] to maintaining the pending list, accountants are endlessly preparing, updating, and reporting their current […]
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